Legal notices

We collect your personal data in two ways:

1. directly, including personal data such as first and last name, address, e-mail address, as well as the date of contact, company, job title, country, type of company that you provide to us when you join the Slovenian Technology Forum, GIZ or when you subscribe to our services: news, technical contributions and presentations, or when you contact us about our business cooperation with the company in which you are employed, and
2. indirectly when you visit our website (in which case the Slovenian Technology Forum automatically collects and stores certain technical data, including IP address, pages visited, operating system and internet browser used), or when we use your publicly available personal data.

When you join the Slovenian Technology Forum, GIZ collects the following personal data from you:

• Personal contact information: name and surname, company name — company name, e-mail address.
• Company information: company name and type, company address, company registration and tax number, job title or function you perform.

When you subscribe to the Slovenian Technology Forum newsletter, we collect the following personal data from you:

• Personal contact information: name and surname and your email address

When you express your interest in becoming a member of the Slovenian Technology Forum, GIZ, we collect the following personal data from you:

• Personal contact information: your email

Slovenian Technology Forum, GIZ uses personal data to provide its services to members, business partners and other individuals.

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We use the collected data in the following ways:

• To send you our electronic newsletters, announcements, presentations and invitations to events to inform you about important activities and news of the association.
• To generate insights into visits to our platform, to understand how visitors use our platform and how we can improve our services.
• To improve the presentation of the websites and our services and their functions and features.
• To perform our general administrative tasks.
• To carry out and enforce our obligations under the Articles of Association and other acts of the Association.
• To ensure compliance with all other legal obligations that apply to us.

The legal basis for the collection and use of your personal data described above depends on the personal data concerned and the specific context in which we process it.

We collect and use personal data of GIZ Slovenian Technology Forum members:

• On the basis of explicit Consent or consent of individuals (Article 6 (1) (a) GDPR);
• When it is Necessary for the implementation of the Constitutionand for the provision of our services and the provision of our website (Art. 6 (1) (b) GDPR);
• when processing in our legitimate interestand is not overridden by your data protection interests or fundamental rights and freedoms (Art. 6 (1) (f) GDPR).

We collect and use the personal data of newsletter subscribers with explicit Consent or consent of individuals (Article 6 (1) (a) GDPR). We store consents together with their content and the content of the form by which they were obtained.

We process and store personal data only until the fulfillment of the purpose for which they were collected or in accordance with the statutory retention periods for each individual personal data. When determining the retention period, the deadlines established by the current regulations are taken into account. If the retention period is not specifically provided for by law, it shall be limited to the shortest possible period, taking into account the principle of proportionality. Retention periods vary depending on the type of personal data, the basis for the processing of personal data or the purpose of the processing of personal data:

• In the case of processing of personal data on the basis of law, the applicable laws and regulations determine how long we are obliged to keep certain personal data, some of which we even have to keep permanently.
• Where the processing of personal data is necessary for the performance of the Founding Agreement and the provision of our services, we retain this data for as long as necessary for the performance of this contract, including limitation periods.
• Personal data processed on the basis of the consent of the data subjects are kept permanently or until the withdrawal of consent, unless the purpose for which the personal data were collected was previously achieved.

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The retention periods for each type of personal data are defined in the Records of Processing Activities maintained by the Association in accordance with the applicable regulations.

After the expiry of the retention period, personal data will be deleted or destroyed, unless they are classified as archival material under the law governing archives and archival materials or unless the law provides otherwise for individual types of personal data.

We may disclose your personal information to other service providers and partners who provide data processing services to us in order to support performance, provide functionality or help improve the security of our website, perform checks to confirm circulation or perform other services for us. These service providers and partners may also process your personal data. Slovenian Technology Forum, GIZ includes specialised service providers in the processing of personal data in accordance with Article 28 GDPR or as separate data controllers.

We may also disclose your personal information to a competent law enforcement, supervisory or governmental authority, court or other third party if we believe disclosure is necessary in accordance with applicable laws or regulations, to exercise, establish or defend our legitimate rights, or to protect your fundamental interests or the interests of any other person.

We use cookies and similar technologies (hereinafter referred to as “cookies”) on our website. More information about the cookies used by our website can be found at [insert link to Cookie Policy]. There you can select your preferences for any purpose or refuse all cookies. In the latter case, only cookies that are technically necessary for the operation of this website will be used. Your consent is set for each browser and computer.

All decisions relating to contractual relationships and other decisions having legal or similar effects are taken by employees or contractual partners, and decisions are not made by automated means. The data subject has the right not to be subject to decisions based solely on automated processing, including the creation of profiles that relate to him or similarly significantly affect him, except in certain cases arising from the GDPR.

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We do not carry out profiling or processing of personal aspects of individuals.

As a rule, we process your personal data only in the European Union and the European Economic Area. However, in certain cases, we may also transfer your personal data to users in third countries; in this case, we guarantee that adequate data protection will be ensured and that all conditions relating to the transfer of personal data to third countries will be met.

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We may only transfer personal data if:

• the transfer is made to one of the countries or international organisations for which the European Commission has adopted an adequacy decision or to one of the countries on the list of third countries with an adequate level of data protection maintained by the Information Commissioner;
• the transfer is subject to appropriate safeguards in accordance with Article 46 GDPR (e.g. standard data protection provisions, binding business rules);
• the conditions for derogations in specific cases referred to in Article 49 GDPR are met.

You can exercise the right to access your data at any time. If the relevant requirements are met, you can also exercise the following rights:

• Right to rectification: You have the right to correct or update incorrect personal data relating to you.
• Right to erasure: You can also request the deletion of your personal data, for example if your data is no longer necessary for the purposes for which it was collected or otherwise processed.
• Right to restriction of processing: You also have the right to request the restriction of the processing of your personal data; in this case, the data will be blocked for any processing. This right applies in particular if a question arises between you and us about the accuracy of personal data.
• Right to lodge a complaint with the competent data protection supervisory authority: You also have the right to lodge a complaint at any time with a supervisory authority, in particular with a supervisory authority in the Member State where you reside, work or where the alleged infringement has occurred, if you believe that the processing of your personal data infringes applicable data protection legislation.
• Right to data portability: If we process your personal data for the performance of a contract with you or based on your consent, you also have the right to receive your personal data in a structured, commonly used and machine-readable format, if and to the extent that you have made it available to us.
• Right to withdraw consent: if you have given us consent to the processing of your personal data, you have the right to withdraw such consent at any time with effect for the future. Withdrawal of consent does not affect the lawfulness of processing based on consent prior to its revocation.

You can exercise these rights by contacting us by post and email using the contact details above or via the contact form at the bottom of our first page. You have the right to unsubscribe from the news we send you at any time. You can exercise this right by clicking on the “unsubscribe” or link in the messages we send you.

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If we have collected and processed your personal data on the basis of your consent, you can revoke it at any time. The withdrawal of consent will not affect the lawfulness of the processing carried out by us prior to your withdrawal, nor will it affect the processing of your personal data carried out on lawful processing grounds other than consent.